|
Organizing a Filing System
Creating a filing system that you can reference easily is not
as hard as it seems. Start with 3 basic categories. From the 3
main categories, break down those groups into more specific
areas. These categories should serve as the main system for all
you’re tracking needs, including contact lists, hanging file
systems, Word document files, and so forth. Create an index for
hanging file systems to better locate items. Color-code the 3
main categories when using labels, hanging files, and floppy
disks.
The 3 Main Categories are as follows:
- Personal – interest, hobbies
- Family or household – finical records, medical information
- World – community groups, career
EXAMPLE
| Main Category |
Sub Category |
Examples |
| Personal |
Poetry |
Word documents on hard drive, hard copies
in color-coded hanging file, or list of email addresses of
poetry club members. |
| |
Letters and Cards |
Written on computer, mailed to you, saved
in a file |
| Family or Household |
Budget |
Saved on computer, in a hard bound book, or
a loose piece of paper filed in a cabinet |
| |
Bills |
Electronic records saved on computer, or
paper records saved in a color-coded file (break down into
Paid, Unpaid and specific records) |
| |
Health |
Break down by doctors or family members,
addresses, phone numbers, records |
| World |
Coffee Shop Book Club |
Saved documents, like book reports, meeting
schedule, member’s addresses |
| |
College Papers |
Hard copies in a file, or electronic
documents |
| |
Career |
Includes resumes, cover letters,
recommendation letters, current business documents |
|
